Smart collaboration via an AI-driven intranet

Intranet is no longer just a place for news or HR forms. It is the starting point of your working day, the bridge between colleagues and systems, and increasingly also: a smart assistant. But how do you ensure that your intranet actually lives up to that role?

During a recent webinar, Lourens Siderius and Christiaan Lustig, expert in the field of digital workplaces, spoke. Together, we investigated how you can get the most out of your intranet with AI and a good structure. In this blog, we share the most important insights. 

Measurable results: what really matters

We notice it with many customers: a well-designed intranet produces immediate results. Think of:

• Time savings – because colleagues quickly find what they are looking for, without getting lost in five systems.

• Cost savings – through smart links and fewer separate tools or licenses.

• More use – if the intranet is well connected to work, people log in more often. Up to 90% active users in some organizations.

Those are hard numbers. And that makes IT and communication teams happy.

The human side: easy, logical and pleasant

At least as important: how employees experience the intranet.

What we often hear:

• "I have one place for everything: news, colleagues, applications."

• "During my first week at work, I immediately had an overview."

• "I see on my homepage what I need, not everything mixed up."

It is precisely this simplicity and recognition that ensure that employees not only use the intranet, but also appreciate it.

What AI can do for your intranet

AI is in full development. But what does it mean for your organization in concrete terms?

For example, this:

• AI helps write news articles. Give a few keywords and you will get a good first draft.

• It can automatically create summaries of documents or pages.

• And more and more often, you see AI in the form of a smart search tool or chatbot that answers practical questions.

Especially in combination with tools such as Microsoft Copilot and AI agents , this offers many opportunities, from faster content creation to better support for employees.

Structure and ownership: the key to success

You don't build a good intranet alone. Success depends on collaboration between communication, IT and HR. And of clear agreements, such as:

• Who owns the content?

• When is information checked or refreshed?

• What is allowed on the homepage and for whom?

At Debble, we help organizations with this through smart templates, clear management models and automatic content reviews (e.g. via an expiration date).

Why do customers choose Debble?

What we often get back:

• It is user-friendly , anyone can work with it.

• It connects to Microsoft 365 so it feels familiar.

• You can personalize it so that employees only see what is relevant to them.

• And it is constantly evolving : we listen to our customers and innovate based on their wishes.

That is why many organizations have been using Debble as a permanent basis in their digital workspace for years.

Ready for a smarter intranet?

With the right use of AI, a well-thought-out structure and a clear goal, your intranet can grow into an indispensable link in your organization. Not a stand-alone platform, but an integral part of the working day.